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| A lot has been said about the high cost of printing, copying and imaging these days. Organisations can attain significant cost savings on support costs through better management of the imaging and printing environment. Here is a brief look at three end-to-end strategies that can enable your organisation to lower costs by managing more effectively. |
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| Related Information |
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| Achieve your most optimal printing and imaging infrastructure |
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 With an estimated 20 percent of all calls to IT help desks being printer-related1, it pays to consolidate your printing and imaging devices and enable network integration so it is easier and less expensive to support than their standalone counterparts.
Combining printing, copying, faxing, scanning and digital sending (scan to e-mail, folder, etc.) in a single device, HP Multifunction Printers give the end-users network access to the capabilities they need to effectively and efficiently handle digital and paper documents. Thereby, you can radically improve office workflow and speed up paper-based processes, with the HP MFPs’ ability to capture business information and deliver it the way you want.
» Read more about the HP Multifunction printers |
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| Making remote management work for your organisation |
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 IT and network administrators are faced with the challenge of continuously managing a diverse fleet of multi-vendor output devices. Remote management tools that can effortlessly manage your print/copy devices eliminate the need for many time-consuming administrative and end-user call management issues. This helps your business to lower costs, reduce downtime and simplify supplies management.
HP's powerful and easy-to-use network device management solutions offer your IT or network administrator the ability to:
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Reduce Effort and Increase Productivity
Now you can get the most out of your printing and imaging devices with standalone HP solutions that help to optimise device utilisation. HP solutions are applicable for printers, multifunction devices, digital senders and even 3rd party products - including ways to control colour costs – and can be integrated seamlessly with your existing software/hardware configurations. |
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Simplify device management
Greatly simplify and speed up the installation and configuration of all connected devices, view settings for all network protocols, and set device defaults from a centralised location through HP Web Jetadmin. |
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Remote manage driver maintenance
Quickly and seamlessly distribute printer drivers over the network, minimising installation and support costs. |
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Initiate troubleshooting anywhere via web browser
Diagnose and remedy existing problems on specific devices in real-time by group and location, as well as be alerted to potential problems before they happen, thereby minimising down time. |
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Streamline administrative activities
Streamline activities such as meter read collection - automatically record and send meter reading. To expand your ERP system or to your printing and imaging contract service provider, practically eliminating any discrepancies caused by inadvertent data collection or entry error. |
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Colour access management
Manage access to colour in your business more easily with HP Color Access Control. HP Color Access Control can be managed at individual device levels, by user, departments or by type of document – for example printing of emails, presentations, marketing materials - encouraging employees to be more environmental aware. |
» Read more about the Managed Environment
» Read more about the HP Web Jetadmin
» Read more about the HP Universal Print Driver(UPD)
» Read more about HP Color Access Control |
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| Outsourcing print services |
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 Managed Print Services
For some organisations, managing the printing and imaging network can be a burden, and your company is probably more dependent than ever on imaging and printing in order to deliver critical business support services. However, there are many challenges managing your network, over- and under-utilisation of existing devices, spiralling (and possibly unknown) costs, technology obsolescence – convergence of print, copy, fax and scanning devices and excessive administrative effort.
HP's Managed Print Services address these vital concerns. As HP assumes responsibility for the management of your imaging and printing infrastructure, we'll work closely with you to transform your approach to managing and delivering imaging and printing services across your business. This in turn can help your company to:
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Achieve cost savings |
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Improve efficiencies |
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Generate positive operational results |
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Minimise risk |
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Realise a better return on your investment |
HP Managed Print Services help you to better align your organisation’s business with a flexible printing and imaging plan that can adopt to your changing business requirements by:
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Quantifying the total costs of your existing printing and imaging infrastructure |
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Helping you to identify savings opportunities and reconfigure your environment to take advantage of them |
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Providing ongoing supplies, service and support designed to meet your company’s unique business needs |
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Monitoring performance to maintain a cost-effective operation over time |
» Read more about the HP Managed Print Services |
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| 1 "Print Management: Taking Control of Hidden Print Costs," Louella Fernandes, AIIM E-DOC Magazine, 4/10/2007 |
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